Dynamic Email Management in Power Automate: Adapting to Organizational Changes with SharePoint Lists

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Introduction

The ‘Send an email (V2)’ action in Power Automate is one of my most commonly used action cards. I used to manually enter email recipients in the action, similar to composing a regular email. However, this method soon proved to be efficient due to frequent organisational changes, such as staff departures and role transitions, necessitating constant updates to the flow. To streamline this process, I shifted to a dynamic approach for adding email recipients. Here’s how you can achieve it with this step-by-step guide

🎯Objective

• Effectively send emails to multiple recipients in a SharePoint List

🔨Tools Required

• Power Automate
• SharePoint List

✨ Solution Overview

1. Retreive items from a SharePoint List, applying a filter for specific
business conditions
2. Utilize the 'Select' data operation in Power Automate to transform data.
3. Concatenate all email addresses.
4. Send emails to the compiled list of recipients from the SharePoint List.